Terms & Conditions, Booking and Logistics
Before making a booking please make sure you have familiarised yourself with our style of voyaging section.
Prices and Terms
The payment of any deposit or full payment for a cruise shall constitute consent to all the provisions contained herein. This is stated in a formal contract that is available if required. In absence of a contract all the points below still apply and are binding.
Guideline Prices Custom Charters
For long charters exceeding 30 days, prices are negotiable.
This fee is per diem for the use of the vessel and will not be adjusted per person. The cost is all inclusive of food, fuel and sundry port costs. It does NOT include airfares, transfers, hotels and meals ashore, nor satellite or radio communications costs on board.
Running Expenses – What is and is not provided
Chronicles Expeditions Ltd agrees to cover all vessel running costs once the Charter Party is on board.
What is included:
- Accommodation on board in a heated cabin
- Provisions (food and beverages including wine and beer)
- All port fees and local taxes
- Musto GoreTex Foul Weather Gear
- Use of life jackets, PFD's and harnesses
- Use of Inmarsat communication equipment, as per the Communications Agreement
- Dive Compressor, bottles and weights for dive charters
- Use of Aire Sea Tiger double kayaks
Not included:
- Payment for any guiding expertise for special activities, e.g., mountaineering, scuba diving, kayaking
- Airport transfers
- Hard alcohol
- Special mountain food for climbing expeditions
- Communications transmission costs, as per the Communications Agreement. This will be assessed by the skipper and must be paid in cash upon completion of the charter.
- Other items of personal clothing which are detailed on the web site under Equipment List (note: this includes sleeping bag and sea boots)
- Personal diving equipment for dive charters
Insurance
Chronicles Expeditions Ltd insures that Sites of Antarctica is fully insured against total loss, fire and collision damage and third party liability. Chronicles Expeditions will also have accident cover for the Charterer's party for the term of the Charter.
The Charterer will be required to sign a Release of Claims and Waiver of Liability to ensure that they understand the nature of the charter.
In case of a medical problem arising during the voyage, either onboard or on shore, which results in medical expense including but not limited to costs for evacuation with use of aircraft and repatriation, the responsibility for payment of these costs belongs solely to the Charterer. Chronicles Expeditions Ltd requires that the Charterer ensure that such eventualities are covered by travel insurance for every member of the Charterer's party. If for any reason an incident is not covered by travel insurance the responsibility still remains with the Charterer and Chronicles Expeditions LTD specifically decline any responsibility whatsoever.
Beware that your normal travel insurance company might not cover you for certain geographical areas.
For advice on insurance contact us.
For adventure activities reach out to us.
Documentation Required
Prior to all voyages you will be required to:
- Sign the Waiver
- Fill out a medical questionnaire for on onboard records (Medical Information Form Parts 1 and 2)
- Produce a doctors certificate of good health (Medical Information Form Part 3)
- Fill out and signing the Communications Agreement
- Fill out the Personal Information Form
- Provide travel insurance including medical evacuation
- Provide a scan of your passports pages
Booking
To secure a charter, 1/3rd of the total fee should be paid on booking within one year of the start date, the second 1/3rd six months prior to departure and the balance six weeks before departure.
Cancellation and Logistics
All payments are in effect non-refundable. If the client cancels earlier than six months before departure they forfeit the first 1/3rd of the total charter fee. After six months and up to six weeks they forfeit 2/3rds of the charter fee. After six weeks the total charter fee is forfeited.
These trips also require long term planning by the client and it therefore recommended (but not required by Chronicles Expeditions) that you take out suitable Trip Cancellation Insurance in the event of cancellation by you.
NOTE: These voyages are to remote parts of the world and Chronicles Expeditions and the master of the vessel reserves the right to alter itineraries without notice due to catastrophic weather, unfavourable political conditions and for any other reason beyond our control.
We also accept no responsibility for missed flights nor their consequences and strongly recommend that international return flights are fully flexible to allow for missed connections due to bad weather, mechanical breakdown and for any other reason whatsoever.
Personal Equipment List
Equipment List 1 - For expedition cruises to Antarctica, South Georgia and all Arctic destinations
Equipment List 2 - For the Atlantic Deliveries (which include the RYA course with the Beagle Channel cruise) and Tierra del Fuego and The Falkland Islands in high summer.
Travel
Travel arrangements will vary depending on points of embarkation and disembarking. See individual expedition options at the Charter Options section.
Alcohol Consumption Policy Onboard
All Chronicles Expedition vessels are run as a 'dry ships' when at sea and possibly at some anchorages when there is a real possibility of having to 'up anchor' and move off. This is at the Skippers discretion.
In port reasonable amounts of alcohol can be consumed but excessive alcohol consumption that leads to situations putting people at risk, or where the harmony of life on board is disturbed to an extent that other guests are made uncomfortable will not be tolerated.
If this situation arises, the Skipper reserves the right to return to port and to disembark any Charterer at an intermediary port, or disembark the entire group in a group charter if necessary.
Contact
For additional information or to discuss your requirements.
